Reports to: Executive Director
Position Type: Full-time
3900 Jackson St. NE. Suite #10
Columbia heights, MN 55421
Summary of primary job functions
Reporting to the Executive Director, the Deputy Director will have both internal and external facing responsibilities, ranging from client, project, and financial management to administration and human capital. The Deputy Director will partner and work closely with the Executive Director in essential internal firm leadership activities (human resources, administration, and organizational planning) and to chart ARAHA’s future growth and strategic response to an ever-increasing demand for the organization’s services.
Duties and responsibilities
- General & Administration:
- Directs and oversees short and long term strategic plans implementation
- Acts as the spokesperson for the organization in the absence of the Executive Director.
- Provides leadership to organization personnel through effective objective setting, delegation, and
- Conducts staff meetings to disseminate pertinent information
- Formulates and implements corrective action as needed
- Ensures administrative staff remains current to organization business and Board directives/approvals
that affect their functions and areas of responsibility
- Ensures compliance to minimum standards in accordance with all government legislation, regulations
and guidelines pertinent to the organization’s role as an employer and non-profit agency.
- Recommends to the Board changes to policies and procedures that would improve the organization.
- Maintains an effective and cost-efficient office environment
- Submits all information, reports, and records as requested or required by law to the appropriate government
officials or the board of directors
- Develops and implements operational plans, policies, and goals that further strategic objectives
- Following up on the implementation of marketing plan with the Media and marketing Director
- Following up on the implementation of fundraising & development plan with fundraising/ Development
- Reviewing & approving Newsletter, annual report, mail chimp, and other marketing materials
- Initiating campaigns.
- Human Resources (HR):
- Hire, fire employees, and Conducts performance appraisals as required
- Develops, maintains, and up-dates job descriptions pertinent to the organization
- Determines staff training and/or equipment needs of clerical and administrative employees, taking into account annual budget allocations
- Maintains a competent and effective managerial staff
- Maintains full awareness of the complete financial, statistical, and accounting records of the organization.
- Ensures that operating results established in the annual budget are achieved and the control of operating expenses within budget.
- Ensures the accuracy, integrity, and timeliness of all financial accounting and reporting
- Signs all checks
- Ensures the preparation of the annual budget for board approval
- Manage the audit process in coordination with the auditors and accounting team.
- Review & approve Credit card expenses
- In-charge of Payroll & Employees benefits management
- Track and authorize restricted fund to be spent according to donors’ request in coordination with program director
- Review and send wires to pay monthly field offices expenses as well as program expense.
- Coordinate and work closely with program director to ensure projects are implemented as authorized and on a timely manner.
Qualifications & ideal candidate:
- 7 + distinguished years in a senior management position in a nonprofit organization, foundation, or
- Minimum education of bachelor’s degree in business, finance, or accounting. Advanced/MBA degree or
a strong financial background is preferred.
- Track record delivering superior results, commanding respect, and assuming leadership roles
- Success in roles requiring execution of multiple tasks while responding to multiple priorities
- Proven ability to work with efficiency, flexibility, and good humor
- Demonstrated ability to build and maintain relationships with a wide array of people – junior and senior,
for-profit and nonprofit, and from diverse backgrounds
- Operates with excellence in mind in all matters, with the confidence to defend/debate ideas without ego
- Passionate about ARAHA’s Nonprofit’s mission and impact
- Ability to exercise tact and diplomacy in organizational settings
- Transparent, direct, with substance
- Self-starter, self-disciplined
- Detail and result oriented
- Remain focused in the face of pressure, delivers against timelines, not intimidated by tasks/time
The preceding functions have been provided examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and to make reasonable accommodations as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
When applying, please send us your resume and cover letter.